Have your computer assessed for
Year 2000 Compliance for Free
For further information please
email [email protected]
When computers were designed
in the 1970s, all dates were stored in 6 digits ie DDMMYY, where DD is the day of the
month MM is the month of the year and YY is the year. Therefore, 100199 would be the tenth
of January 99. Because there is no century, dates can only be identified accurately
until the end of 1999. This problem affects computers in five different ways:
This is the actual physical computer. can the computer store and hold
dates past 31/12/99? If it can't, the hardware is not Year 2000 compliant and should
not be used after 31/12/99 as it will not function properly.
This is the software that drives/runs the computer. This software gets
the dates from the hardware and passes it to the computer applications. Possible
operating systems can be DOS, Windows 3.1, Windows 95 and Windows 98.
Did you know that even the new version
of Windows 98 is not Year 2000 compliant,
as Microsoft have just released some updates. If the operating system is not
compliant, all applications will not function correctly, as they all receive the date and
time information from the operating system.
This is the actual software that you are using. This includes programs such
as Word, excel, Word Perfect, MYOB, Lotus 123 etc...There are two main types of
applications. The first is the off the self variety - these are available to
everyone and have not been customised for your organisation. The other type is the
purpose built or customised applications.
What type are you using? If the applications are not Year 2000 compliant there is no chance the results
(eg calculations, data, information) coming from these applications will be accurate.
This is the hardest Year 2000 problem to find and fix. Data is all the information
that is on your computer, eg spreadsheets, financial information, debtors, creditors,
payroll, correspondence etc. All this information could have Year 2000 problems and might
not work in the next millennium. Your debtor statements will show no one is owing
any money, your payroll systems will think your employees have not been born, and thus
they do not need to get paid. The list goes on and on.
This is the exchange of data (information) between organisations. Does your business
or community group send information to your bank? (eg payroll or debtors) Does you
send information to any other organisation? If the answer is yes, you could have a major problem, as this information is probably not Year 2000
compliant. To make matters worse, does your organisation receive data. If it
does, this data could also not be Year 2000 compliant. if this is true, loading this
data into your computer system could cause major problems and affect your current Year
2000 compliant systems.
What happens if I do
This is not the desired
approach, but if you do nothing, your computer systems will not function correctly next
year. It is worth noting that the systems may seem to function correctly but on
further detailed inspection they do not. If your computer system is critical to your
business, doing nothing is a recipe for failure and business closure.
When should I start?
Now is the right time to start
your Year 2000 project for your organisation. If your business calculates dates into
the future, such as budgets and forecasts, holiday, you could have a Year 2000 problem
months before next year. Your computer system will need to calculate dates for the
future and when it comes to calculating for January 2000, the computer will not know what
to do. The result could be a computer crash or the computer could calculate it for
January 1900 - the most probable. each result will be completely different between
companies. it will all depend upon what each business is running and how they do
under the 5 categories listed above.
As you can see from the five
categories, there is a lot for small business owners. There are so many variables
for each company and no company will ever be the same.
For your computer systems to
function correctly, all FIVE categories must be made compliant. Your applications
will not function correctly unless the operating system (category 2) and hardware
(category 1) are made compliant first. As you can see, there are numerous
dependencies for this project, and without assistance, most business people will not be
able to deal with this problem by themselves.
You will need outside
assistance from a computer consultant who is able to do an inventory of your systems for
each category and then make the appropriate recommendations. These recommendations
once actioned will enable your systems to be FULLY Year 2000 compliant.
For further information please
email [email protected] , or phone 9415 6770.